- Initial (IPS)
- Weekly or monthly updates
- Monthly pay application packages
- TIA Fragnets (Time Impact Analysis)
1. Understand the contract requirements
2. Develop a manageable plan
3. Establish and maintain sound logic
4. Complete frequent, accurate updates
5. Provide timely impact analysis
6. Maintain document control
The importance of of complying with the contract requirements cannot be overstated. If the scheduling requirements in Federal, State and Local government contracts are new to your team;
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Ensuring compliance will position your company to be awarded the time extensions you deserve .
Scheduling your work, utilizing a manageable and easily understood level of detail, allows your field team to more efficiently manage the work while enabling quick and accurate progress reporting. Progress reports that are easily understood and verified by your clients, translate into timely pay application approvals.
Developing sound logic in the baseline schedule ensures an properly calculated critical path. As a project progresses, adjustments to the logic may be required to reflect changes in approaches to the work. These changes, and any impact the changes have on the plan, must be documented and communicated to the team.
Updating your schedule on a weekly basis is highly recommended as the events of the week are fresh in your mind and you are able to realize and address impacts quickly, saving time and cost. This cadence also supports the timely submission of contractual impact notices and time impact analysis fragnets, the critical first steps in the time extension request process.
Time and cost impacts are a reality on the majority of projects. Many contracts require the submission of not only a timely notice of impact but also a Time Impact Analysis Fragnet (fragmentary network) that demonstrates the impact to the critical path.
A fragnet is "...a fragment of a network schedule that is constructed to model the event under analysis. It should contain a network of one or more activities comprising the elements of the event and their logical relationships the appropriate activities in the unimpacted schedule." (AACE 10S-90: Cost Engineering Terminology)
Maintaining an organized file of the submitted schedule documents is helpful to the project team and critical in the event that forensic schedule analysis is required.